Office Management Policy
Office Space Next Challenge maintains a high standard of cleanliness and presentation of offices. All Next Challenge Directors and Employees are expected to assist in the presentation and maintenance of the Next Challenge offices.
Office space is leased and reviewed annually to determine its suitability for the requirements of the company, its physical accessibility for employees and families and to identify any requirements for modification or change. Next Challenge utilises spaces to support families not limited to it main office and ensures services are offered in a suitably accessible site at all times e.g school, home etc. Next Challenge provides a flexible work environment to best meet the needs of its employees inclusive of work or remote site home options to ensure accessibility.
Next Challenge will consider requests to use Next Challenge office space by external agencies/parties, however all Directors must be fully informed and involved in interviewing/considering the external party agencies request for use of Next Challenge office space. Approval is only granted following all Directors endorsement of a written proposal, signing of Next Challenge External Use of Offices contracts, evidence of relevant insurance, evidence of National Police Clearances and Working with Children compliance for all individuals from that agency who will access the premises and other required documentation.
Contracts for use of Next Challenge offices will not be longer than 2 months duration although extensions may be granted with full Director endorsement.
SecurityNext Challenge Management and employees will maintain the security of Next Challenge premises, equipment and information. Next Challenge premises will not be left unattended without the door being locked. When at Next Challenge alone and with a client the Director or employee must remain aware of external entry into Next Challenge. When alone at Next Challenge after 5pm the Next Challenge front door must be locked for safety and security.
Occupational Health and SafetyNext Challenge employees will be orientated to the Company Safety File and provided with appropriate information about, and training in, relevant occupational health and safety standards and practices.
Next Challenge designate an Occupational Safety and Health (OSH) coordinator role that may be undertaken by an employee or Director. The role of the OSH coordinator is to:
Date of Policy: March 2004
Review Date: July 2017
Due for Review: April 2020
Office space is leased and reviewed annually to determine its suitability for the requirements of the company, its physical accessibility for employees and families and to identify any requirements for modification or change. Next Challenge utilises spaces to support families not limited to it main office and ensures services are offered in a suitably accessible site at all times e.g school, home etc. Next Challenge provides a flexible work environment to best meet the needs of its employees inclusive of work or remote site home options to ensure accessibility.
Next Challenge will consider requests to use Next Challenge office space by external agencies/parties, however all Directors must be fully informed and involved in interviewing/considering the external party agencies request for use of Next Challenge office space. Approval is only granted following all Directors endorsement of a written proposal, signing of Next Challenge External Use of Offices contracts, evidence of relevant insurance, evidence of National Police Clearances and Working with Children compliance for all individuals from that agency who will access the premises and other required documentation.
Contracts for use of Next Challenge offices will not be longer than 2 months duration although extensions may be granted with full Director endorsement.
SecurityNext Challenge Management and employees will maintain the security of Next Challenge premises, equipment and information. Next Challenge premises will not be left unattended without the door being locked. When at Next Challenge alone and with a client the Director or employee must remain aware of external entry into Next Challenge. When alone at Next Challenge after 5pm the Next Challenge front door must be locked for safety and security.
Occupational Health and SafetyNext Challenge employees will be orientated to the Company Safety File and provided with appropriate information about, and training in, relevant occupational health and safety standards and practices.
Next Challenge designate an Occupational Safety and Health (OSH) coordinator role that may be undertaken by an employee or Director. The role of the OSH coordinator is to:
- Document all work related accidents, injuries and illnesses and near misses;
- Support the Managing Director to investigate, remedy and document all work related accidents, injuries and/or illnesses and take appropriate action to minimise future occurrences;
- Provide information about necessary equipment and suitable training in manual handling practice as required;
- Determine the appropriate manual handling method for all relevant clients with specific manual handling needs. Methods will be determined by appropriate professional consultants (i.e. physiotherapists and/or occupational therapists) in consultation with the client; and
- Support the Managing Director to investigate, remedy and document manual handling concerns reported by employees as near misses or grievances.
Date of Policy: March 2004
Review Date: July 2017
Due for Review: April 2020